how to apply for extenuating circumstances ucl

Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream HPpuVru0 You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. ` & But life isnt always easy. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Applying for an EC STEP 1. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. You can only defer time-limited assessments (e.g. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Step 4: wait for approval. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. You can find a guide to submitting your claim on Portico on the UCL website. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Examination stress is a common experience and not usually considered an extenuating circumstance. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Family emergency while studying abroad? If you are still unable to meet the deadline you must submit a conventional EC. EMC If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Source: Kyle Loftus/Unslash. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. If your ECs are submitted late, your evidence should help to explain the delay. Victim of crime :Police/crime report - a crime number alone isnotacceptable. SeeSection 1.5: Providing Supporting Evidence. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Extension approved? This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication butler county election office phone number / . You can find a guide to submitting your claim on Portico on the UCL website. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Figures captions and table titles. You may wish to start by speaking with your personal tutor. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. Your evidence will need to cover the full period for which you are requesting mitigation. Work will not be accepted by email. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. After that, it is your work, and we normally see it only in our capacity as examiners. Make sure you submit your application in plenty of time to reduce added stress. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Enjoy! A decision cannot be made until your evidence is received. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. 535 0 obj <>stream Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. At this point it is too late. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. Please be patient. University Way If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. You must submit your evidence within FOUR WEEKS of submitting your EC. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. If your evidence isnt written in English, you must provide a notarised translation. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Your EC will only be validated on receipt and evaluation of your evidence. What would you like the Union to do? UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Work will not be accepted by email. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. All discussions will be treated confidentially. Short-term support for illness, bereavement or other unexpected emergencies. includes details of all the different support that is available to you. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. How to apply for extenuating circumstances? - faf.vhfdental.com Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. /Tx BMC Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. If you had previous extensions for the same assessment, state the most recent deadline. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. "Extenuating circumstances" meaning and when to use it What qualifies for extenuating circumstances? You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. PREPARE. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. It is a charity with over 48,000 members. endstream endobj 448 0 obj <>stream If the request is accepted, the student may be granted an extension. You must submit your late evidence no more than four weeks after submitting your EC application. Extenuating Circumstances | University of South Wales Self-certified EC claims must be submitted before the assessment deadline/date. All Extenuating Circumstances claims must now be submitted on Portico. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Yes, as long as they fall within the same 14-day period. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Well keep you active in a way that works for you. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. However, you will need to explain why you didnt submit your EC on time. Self-certified ECs: No earlier than 2 weeks before the deadline. Source: Shutterstock. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Your evidence will need to cover the full period for which you are requesting mitigation. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Our events are designed to help you meet people, try new things and have fun. Oxford foundation year 2023 - The Student Room If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. /Tx BMC National Student Money Week: Here's how we're supporting you. Advertise a vacancy on our platform today. You should submit the EC on time and indicate that your evidence will be forthcoming. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. After youve applied, youll need to wait for the decision. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. /Tx BMC 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream %PDF-1.6 % EMC /Tx BMC See Section 2.9: If you miss the deadline for EC claims. You should receive a response withinone week of submitting the request for review. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. We may be able to support you better through the wider Student Support Framework. University is a big, exciting place. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Non-IOE students should refer to their own faculties for EC advice. Other universities may prefer to meet with you in person to decide how to move forward. /Tx BMC how to apply for extenuating circumstances ucl You must submit your late evidence no more than four weeks after submitting your EC application. We are not able to process ECs or respond to queries that are submtited by non-IOE students. These include: If you think you fall into the first bracket of situations, you should escalate your application. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Compiling the relevant documents and information can help speed your application along. We are one of the largest student-led organisations in the UK. Students' Union UCL is an organisation that exists to make more happen. are met, they are able to apply for further extensions using this process. It is your responsibility to ensure that the work is submitted on time. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. If you can find evidence, its a good idea to apply for conventional ECs. Although we encourage you to discuss coursework with others, the final product must be your own work. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. /Tx BMC In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. It is your responsibility to ensure that the work is submitted on time. Short-term illness and other Extenuating Circumstances | Students - UCL Coursework and project submissions dates are all available on the Moodle pages for each module. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. HR Advisor | Students Union UCL Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Volunteering Awards Ceremony 2021: Your Definitive Guide! If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. exams) to the next assessment period. Cha c sn phm trong gi hng. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). This step-by-step guide will clarify how to do that. Note that you can only self-certify if you submit your claim before the assignment deadline. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You can find information about the Extenuating Circumstances procedure in your student handbook. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. UCL have a Self-Certification Policy in place for the 2022/23 academic year. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. HA However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. This may affect the type of mitigation that is available to you. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. If the deadline has already passed, the late submission may be condoned (i.e. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. b`bd`a`%iHg`> If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. Appeals should be submitted within 10 working days of receiving your outcome. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. HA UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. If youre struggling with situations beyond your control, extenuating circumstances could help. UCLs Grounds for ECs explain what will normally be considered. References in the text should be in the author/date (Harvard) format. I have offers from manchester and UCL. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. See also Extenuating Circumstances and Reasonable Adjustments (section 10). 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. All IOE EC requests are considered by the IOE EC panel. How to apply for extenuating circumstances? Explained by FAQ Blog Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Re-affiliation of RUMS Clubs | Students Union UCL If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session.